St. Matthew’s Episcopal Church Endowment Board
Application for Grant – 2021
Thank you for your interest in applying for a St. Matthew’s Endowment Board grant! These instructions will help you prepare your proposal.
Successful grants will enhance the worship, ministry, and/or outreach mission of St. Matthew’s. Grants cannot be used for items/activities covered by the general operating budget of St. Matthew’s.
The amount available for distribution varies each year, depending upon how much interest and cash dividends are earned by the Fund during the calendar year preceding the applications.
Grants will be publically announced on Pentecost Sunday, May 23, 2021, during our Facebook livestreaming worship service and we encourage Awardees to join the livestream to be recognized. We will contact applicants the week prior to the service. The Grant check will be available in the church office for pick-up the week following Pentecost – please call the office (907-456-5235) to arrange a time to pick it up. As a requirement of federal tax rules, for grants in excess of $600.00, recipients will need to fill out a W-9 upon receipt of funds (see FAQ sheet for more information).
Grant Application Requirements
In addition to evaluating according to the requirements listed above, other evaluation criteria will include, but not be limited to: matching resources (i.e., funds from other sources or supplies/labor provided), how many people are likely to benefit, and whether it benefits the community more than the individual.
Grant Disbursement Methods
Mail or hand-deliver to: St. Matthew’s Episcopal Church
1030 2nd Avenue
Fairbanks, AK 99701
FREQUENTLY ASKED QUESTIONS
The Application is due in the office April 15, 2021.
It can be either dropped off during regular office hours (9-5, M-F), dropped off in the secure mailbox next to the door on 2nd Avenue, or mailed to: Endowment Committee, St. Matthew’s Episcopal Church, 1030 2nd Avenue, Fairbanks, Alaska 99701. If the Application is mailed, please allow sufficient time for it to be received by April 15.
No, but there is a checklist to help you make sure you have included everything necessary. We require a narrative-style Application that offers information on the nature of the program you are requesting the Grant for, how it meets the requirements above, includes a detailed budget, and acknowledges the requirement for a year-end report.
No, that is not a requirement – although we always welcome guests!
As we consider applications, we do look to see if there are funds available to carry out the Grant, in case we are not able to fully fund a particular request. We want the programs we fund to be successful, so we do consider whether a partial award will seriously affect that outcome.
Yes, if you need additional information, or assistance, please call St. Matthew’s at 907-456-5235 and we will connect you with a member of the Endowment Board.
We will consider Grant Requests from previous Grantees as long as they are in good standing (e.g. have provided final reports, have returned unused funds, etc). The effectiveness of the prior Grant(s) may be taken into consideration as we make our decision.
We are not able to give tax advice. When an Award is made, the contact person you have identified will be notified to pick the check up in the office at St. Matthew’s. At that time, we will have you complete a W-9, and a 1099 (IRS form) will be issued at the end of the year, to all Grant Awardees, whether individuals or organizations. It remains your responsibility to retain receipts and keep accurate records. You may want to check with your tax professional about any responsibilities you have in regard to reporting.
St. Matthew’s Episcopal Church Endowment Board
Application for Grant Checklist – 2021
(see instruction page and FAQs for more detailed information)
1. Name of individual or group applying for grant and to whom the check should be written:
2. Contact information (phone number, email, mailing address):
3. □ This application includes a description of the project (suggested limit 2 pages), including how it will contribute to enhancing the worship, ministry and/or outreach mission of St. Matthew’s.
4. □ This application includes a detailed, itemized budget showing the total cost of the project and any other funds, supplies or labor that will be contributed by other sources.
5. □ This application includes an expected timeline for your project
6. □ The applicant understands that a report will be due on June 30, 2022
7. □ This application is on behalf of a 501(c)3 non-profit
□ This application is not on behalf of a 501(c)3 non-profit
Building a Budget
It is helpful to provide headings for each part of the budget:
Include any supplies you need to complete your project. Estimate total quantity and cost of each item.
If funds would be used to pay a business to provide a service or make, construct, or install something (e.g. songbook printing, construction of a fence, installation of a bike rack) provide an itemized quote from the service provider.
Include any travel costs required to complete your project. Include destination, number of travelers, when travel will occur and what part of the travel cost would be covered by the grant (e.g. gas, airfare, food costs, housing costs)
If there are other necessary costs not included in this list include those as well with an explanation of how they will affect the success of the project
Additional or “In-Kind” Support:
If funds, supplies, services, labor, travel or any other costs will be provided by other funding sources or provided as donations, from volunteers, through fundraising, or similar, include that information. This helps us see if the project can be successful even if we do not provide funding for every part of the project and demonstrates an effort to share costs.